Montana Quitclaim Deed

About the Toole County Clerk & Recorder

Toole County, up on the Hi-Line near the Canadian border, is served from Shelby, the county seat, along with Kevin and Sunburst. It's a modest-sized office serving a mix of farm and oil-and-gas country — if your deed involves mineral rights, it's worth confirming exactly what's being conveyed before you file.

Cities and Communities Served

Recording jurisdiction runs countywide, not by city limits — if the property sits anywhere within Toole County, this is the Clerk & Recorder’s office that will accept the deed. That includes:

Incorporated city: Shelby (county seat).

Incorporated towns: Kevin and Sunburst.

Unincorporated communities: Devon, Ethridge, Galata, Kippen, and Oilmont.

The unincorporated border community of “Sweet Grass” (near the Sweetgrass Hills) is part of Toole County and is unrelated to Sweet Grass County, elsewhere in the state.

Office Details

Address: 226 1st St S, Suite 203, Shelby, MT 59474

Phone: (406) 424-8300

Hours: Monday – Friday, 8:00 AM – 5:00 PM

Recording Fee: A flat statewide fee set by Montana law (MCA § 7-4-2637) — not a Toole-specific rate, and not a percentage of the property's value.

No additional county fees beyond the statewide rate were found for Toole County.

Official Website Get Directions

How to File a Document

  1. Prepare Your Document: Make sure your deed meets Montana's formatting and content requirements before you file.
  2. Get It Notarized: Have the document signed in front of a Montana notary public or other authorized official. No notary nearby in Shelby? Montana allows remote online notarization — you can notarize your Toole County deed online instead.
  3. Complete a Realty Transfer Certificate: Montana law requires a completed Realty Transfer Certificate (Form RTC) to accompany every deed submitted for recording — even transfers that don't require disclosing the sale price still need the form filed.
  4. Record It: You can file in person at the Toole County Clerk & Recorder's office; call the office to confirm whether mail-in filing is accepted.
  5. Pay the Recording Fee: A flat statewide rate for the first page, with a lower rate for each additional page.
  6. Keep Your Receipt: Your recorded document (or a certified copy) is your proof of filing.

Still Have Questions About Filing With the Toole County Clerk & Recorder?

Ask below and get an instant answer on Montana quitclaim deeds.

Filing? Get a Deed the Toole County Clerk & Recorder Will Accept

FREE generic forms are the most common reason Montana deeds get rejected — usually over formatting, the legal description, or notary acknowledgment.

Two ways to avoid that:

Download the form yourself $14.95 Have it prepared for you $39.95

Both are built to meet Montana's recording requirements, tailored to what the Toole County Clerk & Recorder asks for.

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