Montana Quitclaim Deed

About the Phillips County Clerk & Recorder

Phillips County, spanning over 5,000 square miles of north-central Montana along the Hi-Line, is served from Malta, the county seat, along with Saco and Dodson. It's a big, sparsely populated county — if you're filing from one of the outlying towns rather than Malta itself, plan for some drive time.

Cities and Communities Served

Recording jurisdiction runs countywide, not by city limits — if the property sits anywhere within Phillips County, this is the Clerk & Recorder’s office that will accept the deed. That includes:

Incorporated city: Malta (county seat).

Incorporated towns: Dodson and Saco.

Unincorporated communities: Landusky, Sleeping Buffalo, Whitewater, Zortman, Bowdoin, and Content.

Phillips County borders the Fort Belknap Indian Reservation and also contains scattered, non-contiguous federal trust-land parcels tied to the Turtle Mountain Band of Chippewa — real but not tied to any specific town or community listed above. Note: official sourcing for this county has historically been thin; confirm details before relying on them.

Office Details

Address: 314 South 2nd Ave. West, Malta, MT 59538

Phone: (406) 654-2423

Hours: Monday – Friday, 8:00 AM – 5:00 PM

Recording Fee: A flat statewide fee set by Montana law (MCA § 7-4-2637) — not a Phillips-specific rate, and not a percentage of the property's value.

No additional county fees beyond the statewide rate were found for Phillips County.

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How to File a Document

  1. Prepare Your Document: Make sure your deed meets Montana's formatting and content requirements before you file.
  2. Get It Notarized: Have the document signed in front of a Montana notary public or other authorized official. No notary nearby in Malta? Montana allows remote online notarization — you can notarize your Phillips County deed online instead.
  3. Complete a Realty Transfer Certificate: Montana law requires a completed Realty Transfer Certificate (Form RTC) to accompany every deed submitted for recording — even transfers that don't require disclosing the sale price still need the form filed.
  4. Record It: You can file in person at the Phillips County Clerk & Recorder's office; call the office to confirm whether mail-in filing is accepted.
  5. Pay the Recording Fee: A flat statewide rate for the first page, with a lower rate for each additional page.
  6. Keep Your Receipt: Your recorded document (or a certified copy) is your proof of filing.

Still Have Questions About Filing With the Phillips County Clerk & Recorder?

Ask below and get an instant answer on Montana quitclaim deeds.

Filing? Get a Deed the Phillips County Clerk & Recorder Will Accept

FREE generic forms are the most common reason Montana deeds get rejected — usually over formatting, the legal description, or notary acknowledgment.

Two ways to avoid that:

Download the form yourself $14.95 Have it prepared for you $39.95

Both are built to meet Montana's recording requirements, tailored to what the Phillips County Clerk & Recorder asks for.

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