Montana Quitclaim Deed

About the Madison County Clerk & Recorder

Madison County covers Virginia City (the historic county seat), Ennis, Twin Bridges, and Sheridan, spread across the Madison and Ruby River valleys in southwest Montana. Virginia City itself is one of Montana's best-preserved gold-rush towns, and the surrounding county still draws a lot of ranch and recreational property transfers — if your parcel touches a river or old mining claim, double-check your legal description carefully before filing.

Cities and Communities Served

Recording jurisdiction runs countywide, not by city limits — if the property sits anywhere within Madison County, this is the Clerk & Recorder’s office that will accept the deed. That includes:

Incorporated towns: Virginia City (county seat), Ennis, Sheridan, and Twin Bridges.

Unincorporated communities: Alder, Big Sky, Harrison, Norris, Pony, and Silver Star.

Big Sky is a resort community shared with neighboring Gallatin and Park counties, not unique to Madison.

Office Details

Address: 103 W Wallace St, First Floor, Virginia City, MT 59755

Phone: (406) 898-4406

Hours: Not listed on the county's website — call ahead to confirm current hours.

Recording Fee: A flat statewide fee set by Montana law (MCA § 7-4-2637) — not a Madison-specific rate, and not a percentage of the property's value.

No additional county fees beyond the statewide rate were found for Madison County.

Good to know before you go: The office sits on the first floor of the county's original 1876 courthouse in Virginia City, one of Montana's best-preserved 19th-century county seats.

Official Website Get Directions

How to File a Document

  1. Prepare Your Document: Make sure your deed meets Montana's formatting and content requirements before you file.
  2. Get It Notarized: Have the document signed in front of a Montana notary public or other authorized official. No notary nearby in Virginia City? Montana allows remote online notarization — you can notarize your Madison County deed online instead.
  3. Complete a Realty Transfer Certificate: Montana law requires a completed Realty Transfer Certificate (Form RTC) to accompany every deed submitted for recording — even transfers that don't require disclosing the sale price still need the form filed.
  4. Record It: You can file in person at the Madison County Clerk & Recorder's office; call the office to confirm whether mail-in filing is accepted.
  5. Pay the Recording Fee: A flat statewide rate for the first page, with a lower rate for each additional page.
  6. Keep Your Receipt: Your recorded document (or a certified copy) is your proof of filing.

Still Have Questions About Filing With the Madison County Clerk & Recorder?

Ask below and get an instant answer on Montana quitclaim deeds.

Filing? Get a Deed the Madison County Clerk & Recorder Will Accept

FREE generic forms are the most common reason Montana deeds get rejected — usually over formatting, the legal description, or notary acknowledgment.

Two ways to avoid that:

Download the form yourself $14.95 Have it prepared for you $39.95

Both are built to meet Montana's recording requirements, tailored to what the Madison County Clerk & Recorder asks for.

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