Madison County Clerk & Recorder
About the Madison County Clerk & Recorder
Madison County covers Virginia City (the historic county seat), Ennis, Twin Bridges, and Sheridan, spread across the Madison and Ruby River valleys in southwest Montana. Virginia City itself is one of Montana's best-preserved gold-rush towns, and the surrounding county still draws a lot of ranch and recreational property transfers — if your parcel touches a river or old mining claim, double-check your legal description carefully before filing.
Office Details
Address: 103 W Wallace St, First Floor, Virginia City, MT 59755
Phone: (406) 898-4406
Hours: Not listed on the county's website — call ahead to confirm current hours.
Recording Fee: $20 for the first page, $10 for each additional page — a flat statewide fee set by Montana law (MCA § 7-4-2637), not a Madison-specific rate.
No additional county fees beyond the statewide rate were found for Madison County.
How to File a Document
- Prepare Your Document: Make sure your deed meets Montana's formatting and content requirements before you file.
- Get It Notarized: Have the document signed in front of a Montana notary public or other authorized official. No notary nearby in Virginia City? Montana allows remote online notarization — you can notarize your Madison County deed online instead.
- Complete a Realty Transfer Certificate: Montana law requires a completed Realty Transfer Certificate (Form RTC) to accompany every deed submitted for recording — even transfers that don't require disclosing the sale price still need the form filed.
- Record It: You can file in person at the Madison County Clerk & Recorder's office; call the office to confirm whether mail-in filing is accepted.
- Pay the Recording Fee: $20 for the first page, $10 per additional page.
- Keep Your Receipt: Your recorded document (or a certified copy) is your proof of filing.
Ready to File Your Quitclaim Deed with the Madison County Clerk & Recorder?
You now know where to file — the harder part is showing up with a deed the recorder will actually accept.
Recorders reject deeds every day — and the free generic forms floating around online are the most common culprit. They usually fail at least one basic requirement: correct formatting, a complete legal description, or a proper notary acknowledgment. When that happens, you lose the trip, the recording fee, and days of time.
Here are two easy ways to get it right the first time:
Do It Yourself — Download the Form
$14.95
- Attorney-drafted — formatted to satisfy the Madison County Clerk & Recorder and every other Montana county
- Step-by-step instructions — fill it out in minutes, no legal experience needed
- Best if your transfer is straightforward and you're comfortable copying the legal description from your current deed
- Bonus forms included — warranty and survivorship deed formats too
- Instant download — start right after checkout, on any device
- Risk-free — full refund if your form is rejected
Hand It Off — We Prepare It for You
$39.95
- Professionally prepared — your deed is drafted for you, start to finish
- Best if your legal description is long or complex, multiple parties are involved, or a trust or divorce is part of the transfer
- Correct legal description and formatting — built to meet Madison County recording requirements
- Supporting documents handled — so nothing is missing when you file
- You just sign, notarize, and record — no drafting, no guesswork
Either way, you’ll walk into the Madison County Clerk & Recorder’s office with a document that’s ready to record — not one that gets handed back.
Disclosure: Both links take you to Standard Legal, our trusted partner. We earn a small commission on purchases at no extra cost to you — you pay the same price either way.
You are not on the official Madison County government website. MontanaQuitclaimDeed.com is a privately owned website and is not affiliated with any government agency.