Montana Quitclaim Deed

About the Big Horn County Clerk & Recorder

Big Horn County is anchored by Hardin, with Lodge Grass as its other incorporated town, spread across nearly 5,000 square miles of southeastern Montana. It's a big, rural county with a modest population, so the Clerk & Recorder's office moves at a steady pace rather than a rushed one — if you've got questions about your deed before you file, there's usually time to ask them.

Cities and Communities Served

Recording jurisdiction runs countywide, not by city limits — if the property sits anywhere within Big Horn County, this is the Clerk & Recorder’s office that will accept the deed. That includes:

Incorporated city: Hardin (county seat).

Incorporated towns: Lodge Grass.

Unincorporated communities: Fort Smith, St. Xavier, Wyola, Aberdeen, Decker, Dunmore, Garryowen, Kingsley, and Toluca.

Most of Big Horn County lies within the Crow Indian Reservation, and a smaller portion within the Northern Cheyenne Indian Reservation — tribal trust land follows separate property-conveyance rules and isn’t included above. Crow Agency, Pryor, and St. Xavier are the reservation's population centers; Busby and Muddy sit on the Northern Cheyenne Reservation.

Office Details

Address: 121 W 3rd St, Room 203, Hardin, MT 59034

Phone: (406) 665-9730  |  Fax: (406) 665-9738

Hours: Monday – Friday, 8:00 AM – 5:00 PM

Recording Fee: A flat statewide fee set by Montana law (MCA § 7-4-2637) — not a Big Horn-specific rate, and not a percentage of the property's value.

No additional county fees beyond the statewide rate were found for Big Horn County.

Official Website Get Directions

How to File a Document

  1. Prepare Your Document: Make sure your deed meets Montana's formatting and content requirements before you file.
  2. Get It Notarized: Have the document signed in front of a Montana notary public or other authorized official. No notary nearby in Hardin? Montana allows remote online notarization — you can notarize your Big Horn County deed online instead.
  3. Complete a Realty Transfer Certificate: Montana law requires a completed Realty Transfer Certificate (Form RTC) to accompany every deed submitted for recording — even transfers that don't require disclosing the sale price still need the form filed.
  4. Record It: You can file in person at the Big Horn County Clerk & Recorder's office; call ahead to confirm whether mail-in filing is accepted.
  5. Pay the Recording Fee: A flat statewide rate for the first page, with a lower rate for each additional page.
  6. Keep Your Receipt: Your recorded document (or a certified copy) is your proof of filing.

Still Have Questions About Filing With the Big Horn County Clerk & Recorder?

Ask below and get an instant answer on Montana quitclaim deeds.

Filing? Get a Deed the Big Horn County Clerk & Recorder Will Accept

FREE generic forms are the most common reason Montana deeds get rejected — usually over formatting, the legal description, or notary acknowledgment.

Two ways to avoid that:

Download the form yourself $14.95 Have it prepared for you $39.95

Both are built to meet Montana's recording requirements, tailored to what the Big Horn County Clerk & Recorder asks for.

Disclosure: affiliate links to Standard Legal, our partner — no extra cost to you.

You are not on the official Big Horn County government website. MontanaQuitclaimDeed.com is a privately owned website and is not affiliated with any government agency.